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Clarington facility rentals, insurance and cancellations
Clarington, Ontario, Canada
Clarington facility renters must be 18+, apply at least seven calendar days ahead and pay within 48 hours of a tentative permit. Alcohol events need much longer notice and separate coverage.
Key information
Clarington facility renters must be 18+, apply at least seven calendar days ahead and pay within 48 hours of a tentative permit. Alcohol events need much longer notice and separate coverage.
On this page
Apply and budget the full cost
Choose a venue, visit it if needed, read the Rental Information Guide and check live availability. Submit the application and documents at least seven calendar days ahead. Shorter requests depend on staff time.
Rates exclude mandatory insurance and are subject to HST. Non-residents pay a 10% surcharge. Public music needs an Entandem fee unless existing licensing is proved. The former Bowmanville Indoor Soccer Centre is closed for construction in the source; proposed replacement amenities are not presented as open.
Sources: Official Clarington facility rentals, insurance and cancellations information
Payment and liability insurance
Pay the full rental within 48 hours after a tentative permit is issued or the booking is cancelled. Use Be Active online or a recreation customer-service desk with the permit number. Postdated cheques are not accepted; large or recurring rentals may request installments.
Buy municipal user insurance or supply acceptable coverage. The minimum ordinary commercial liability is $2 million with Municipality of Clarington named additional insured and activities identified. Higher-risk events may need more.
Sources: Official Clarington facility rentals, insurance and cancellations information
Alcohol and cancellation rules
Public alcohol events need at least 45 days’ booking notice, private alcohol rentals 30 days. The source requires AGCO Special Occasion permission at least two weeks ahead, $5 million alcohol liability and qualified server arrangements, with last service no later than 11:15 p.m.
Cancel at least 15 calendar days ahead. Short/spot rentals have a 10% administration charge; late cancellation loses 50% of the rental total. Report outdoor bad-weather cancellations within 48 hours for rescheduling in the same season or a 24-month account credit. Municipal cancellations beyond its control receive a full fee/deposit refund.
Sources: Official Clarington facility rentals, insurance and cancellations information
Pool rental setting
Quick reference
| Item | Details |
|---|---|
| Renter age | 18 or older |
| Ordinary application lead | Seven calendar days |
| Tentative-permit payment | Within 48 hours |
| Public / private alcohol notice | 45 / 30 days |
| Ordinary liability minimum | $2 million; higher requirements may apply |
| Ordinary cancellation notice | 15 calendar days |
Sources: Official Clarington facility rentals, insurance and cancellations information
Steps to follow
- Plan
Choose space, use, insurance and any alcohol requirements.
- Confirm
Submit early and pay within the tentative-permit deadline.
- Manage changes
Follow cancellation and bad-weather reporting windows.
Sources: Official Clarington facility rentals, insurance and cancellations information
Questions and answers
How old must a renter be?
At least 18.
Source: Official Clarington facility rentals, insurance and cancellations information
What is the ordinary application lead time?
Seven calendar days.
Source: Official Clarington facility rentals, insurance and cancellations information
When is full payment due?
Within 48 hours of the tentative permit being issued.
Source: Official Clarington facility rentals, insurance and cancellations information
What is the non-resident surcharge?
10%.
Source: Official Clarington facility rentals, insurance and cancellations information
Does the listed rental rate include mandatory insurance?
No.
Source: Official Clarington facility rentals, insurance and cancellations information
What is the ordinary liability minimum?
$2 million, with the municipality additional insured; higher-risk cases may need more.
Source: Official Clarington facility rentals, insurance and cancellations information
How early must a public alcohol event be booked?
At least 45 days ahead.
Source: Official Clarington facility rentals, insurance and cancellations information
How early must a private alcohol rental be booked?
At least 30 days ahead.
Source: Official Clarington facility rentals, insurance and cancellations information
What is the ordinary cancellation-notice period?
15 calendar days.
Source: Official Clarington facility rentals, insurance and cancellations information
How quickly should an outdoor bad-weather cancellation be reported?
Within 48 hours of the rental date.
Source: Official Clarington facility rentals, insurance and cancellations information